On Windows 11/10, printers may be both offline and online. That startled me because everyone expects their default printer to be accessible and ready to print. It’s important to understand that just because a printer isn’t working doesn’t imply it’s gone. It may become unavailable due to a printing error or a problem with the printer driver. If Windows OS detects a problem, it might set the printer’s status to offline. I’ll teach you how to convert a printer’s status to online or restore a printer’s online status.
How to Change a Printer status Offline to online?
There is a benefit to shutting off a printer. No one can abuse it, and when you have children in the house who print on the spur of the moment, you may restrict access. It’s possible that you forgot to turn it off. So, here’s how to repair it:
1. Using the settings, bring the printer online:
The simplest approach to get your printer online in Windows 10 is to deactivate the Use Printer Offline option in the Settings app.
1. Go to your computer’s Settings and choose Devices.
2. On the next display, in the left-hand pane, select Printers & Scanners. Pick your printer in the right-hand window and click the Open queue option.
3. Select the Printer Tab on the following screen and uncheck the Use Printer Offline option of removing the check mark from this item.
4. Wait for the printer to re-establish its connection.
2. Change the status of your printer:
- Go to the Windows Settings menu.
- Go to Printers and Scanners > Devices > Printers and Scanners.
- Choose the printer whose status you wish to alter, then click Open queue.
- Click Printer Off in the Print Queue window. It will show a notification that says, “This step will bring the printer online from offline.”
- Confirm, and the printer’s availability will be changed to online.
- Before you can modify the status, you may need to clear the print queue. If that’s the case, it’s possible that a print job encountered a problem and was forced to go offline.
While this will usually solve the problem, if it doesn’t, continue with the remainder of the steps to get the printer back online.
3. Troubleshooting a Network Printer:
If you have a network printer, it will display as unavailable if the computer cannot connect to it. It’s time to tackle network difficulties if the printer is operating from a different computer than your own. It might also be a firewall issue, although it would imply that it was banned on purpose. If you don’t know more than you need to operate on the computer, I recommend hiring someone to assist you with troubleshooting.
4. Remove the printer from the PC and unplug it.
- Go to Printers and Scanners > Devices.
- Select the printer you want to get rid of and then click Remove device.
- When you reconnect the printer, Windows should detect it and install the driver.
- The reinstallation will bring the printer back online.
- If it doesn’t appear, go to Add a printer or scanner and select the “The printer that I want is not really listed” option. After that, you may manually add it.
5. Make sure you’re connected:
If the printer has been online for a while, it might have gone into standby mode. While it should not take the printer down, anything can happen. To see if this fixed the issue, turn it off, hold on a minute, and then turn it back on.
After that, have a look at this crucial point. Make that the printer is turned on, connected to the computer, and linked to a power supply. Examine your ethernet or wifi connection. It was one of the reasons why it’s occasionally disconnected and offline. Check the USB cable and the USB port first, and then fix it.
6. Update the Printer Drivers:
It is not required to update your drivers if you do not have an issue with your pc. However, you may need to locate and update old drivers on occasion, and an offline printer is one such instance where upgrading the drivers may be beneficial.
To do so, press Windows key + X and choose Device Manager from the menu. Double-click the Printers section in the new window. Select Update driver from the context menu when you right-click your printer.
Why is my printer always going offline?
Here are a few things you may attempt to reactivate your printer. Make sure your printer is on and linked to the same Wi-Fi network as your computer. Make sure your printer isn’t set to “Use Printer Offline.” Choose Start > Settings > Devices > Printers & Scanners from the Start menu.
What does it mean when my wifi printer says it’s offline?
Removing and reinstalling the printer from your PC or laptop is another technique to resolve an offline printer. If you’re reinstalling a wireless adapter, though, ensure sure the printer is switched on first. Open your computer’s settings, then choose ‘modify PC settings,’ ‘PC and systems,’ and then ‘devices.’